The Top 5 AI Tools You Didn’t Know You Needed in Your Business – 2024 Update

DISCLAIMER: As you probably already know, this page may contain affiliate links. If you click on one of the product links, I’ll receive a small commission. Thanks!

In a world where technology evolves at the speed of light, staying ahead of the curve is no longer just an option—it’s a necessity. As entrepreneurs, we constantly seek innovative solutions to streamline operations, enhance productivity, and drive growth. 

Artificial Intelligence (AI) is a powerful ally that holds the potential to revolutionize how we approach almost anything and soon, everything. Although it may seem like AI is a recent phenomenon, it has actually been around for quite some time. The hype surrounding AI can be credited to developers making it increasingly accessible and user-friendly. 

However, with the rise of AI tools, it can be challenging to separate the truly game-changing solutions from the sea of mediocre options. That’s why for this week’s topic, I’ll be sharing my TOP 5 AI TOOLS (2024) that you didn’t know you needed in your business!

My top 5 AI Tools for your business in 2024:

Business AI Tool 1: Fireflies AI

As a coach or consultant, your time is precious, and every minute spent on administrative tasks is a minute taken away from providing peak service to your clients. So that’s where Fireflies AI comes in.

Fireflies AI is an AI-driven platform that integrates with popular video conferencing tools like Zoom, Microsoft Teams, Google Meet, Webex, RingCentral, and AirCall. While it does transcribe call recordings and extract data, it goes beyond the basics to make your call recordings truly actionable.

The Top 5 AI Tools You Didn’t Know You Needed in Your Business - 2024 Update pinterest pin
  • Call recording and transcription: It records and transcribes your calls, so you don’t have to worry about taking notes during the conversation. It also generates sound bites, outlines, and general notes, giving you a comprehensive overview of what has been talked about so you can fully be present with your client without stressing out, trying to memorize each little detail.

  • Action items: It automatically identifies action items during your calls and creates tasks for you. This feature saves you time and ensures that you don’t miss any important follow-up tasks.

  • CRM integration: Integrate directly with popular CRM platforms like HubSpot and Salesforce. This integration ensures that your call recordings are automatically linked to the appropriate contact or account in your CRM, making it easy to keep track of your interactions.

Those are cool, but how do you actually make it more actionable? Simple! You can connect Fireflies AI to your ClickUp Setup. 

  • ClickUp integration: You can create a specific space like a Catch All where all of your call data can be collected in one place. You also have the option to automatically create AI Assisted Tasks from Action Items as well as, creating tasks using the topic tracker. These features allow you to streamline your workflow and ensure that nothing falls through the cracks.
  • AI Assistant: Fred, your AI assistant, can also extract information from your calls on demand. Simply ask Fred for the information you need, and he’ll provide it for you.

Imagine how much time you spend manually taking notes during and after client calls, searching for meeting highlights, and creating tasks related to those calls. With Fireflies AI, you can automate all of these tasks, freeing up your time to focus on providing a standard quality to your clients.

Business AI Tool 2: Canva

When it comes to graphic design, Canva has long been a go-to tool for many businesses. Its easy and swift development has made it more digestible to everyone at the tip of our fingertips. But did you know that Canva has recently updated their powerful AI features that can take your designs from noob to wizardly!

  • AI-Generated Images: One of the most impressive AI features in Canva is its ability to generate images. With just a few clicks, you can create a custom image that fits your brand’s style and messaging. 
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As you can see in the example above, Canva’s AI can generate complex images with multiple elements, making it easy to create visually appealing designs without the need for professional graphic design skills.

  • Magic Wrap: One of the challenges of designing for social media or other platforms is creating images that fit the required dimensions. Canva’s Magic Wrap feature makes this easy by automatically adjusting your image to fit the desired size.

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In the example above, you can see how the background was separated from the chick, making it easy to resize the image without losing any important details.

  • Grab Text: Another useful AI feature in Canva is its ability to extract text from images. With the Grab Text tool, you can easily select text from an image and edit it directly in Canva. This is especially useful for creating social media graphics or other designs that require text overlays.

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That text wasn’t there before but with one click of grab text, now it’s there.

  • Magic Edit: Canva’s Magic Edit tool is a game-changer for anyone who needs to edit photos quickly and easily. With just a few clicks, you can remove unwanted elements from an image, adjust colors, and even add new elements. Magic Eraser also come in handy with these types of problems.

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In the example above, the Magic Edit and Magic Brush tools were used to remove flood stains and water stains from a concrete background, making the image much cleaner without having to cut things out.

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With its user-friendly interface and amazing AI capabilities, Canva is the perfect tool for anyone looking to create professional-quality visuals without the need for advanced design skills. You wouldn’t want to spend many more hours just trying to create the perfect visual for your website, social media, or other marketing materials ever again!

Business AI Tool 3: ClickUp

You guys know, I love ClickUp and you want to know the latest tea? The platform just recently rebranded their AI integration to ClickUp Brain, and it’s about to change the way you manage your tasks and projects to the next level!

ClickUp Brain is an AI-powered tool that’s seamlessly integrated into the ClickUp platform. You can find it in various spots, including your tasks and documents. Its purpose is to help you make the most out of ClickUp by automating and streamlining various processes that fit your daily routine.

Prioritizing Tasks: One of the most useful features of ClickUp Brain is its ability to help you prioritize your tasks. This is especially helpful for beginners who are still starting out with ClickUp. By simply typing “Help me prioritize my tasks” into the ClickUp Brain search bar, you can quickly see which tasks are most important based on due dates and priority flags but you can also define what priority looks like for you and it will give you different results.

PRO TIP: Keep in mind that the output is only as good as the input, so the more specific you can be with your prompts, the better the results will be. The listed prompts look really simple but trust me, it can get more work done as long as you go and dabble with it.

  • Extracting Action Items from Complex Information: Another impressive feature of ClickUp Brain is its ability to extract action items from complex information. 

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For example, our team is currently working on a podcast episode and has a lot of custom fields and communication happening within that task, ClickUp Brain can quickly pull out the most important action items for you. It’ll have a suggested list of what you can ask about the specific task and this can save you a ton of time going through all the information and ensure that you don’t miss any important details.

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Look at this and it already tells me what’s already been done, where it’s at and what needs to be done. And that took me what? 5 seconds!!

Curious about ClickUp but don’t know where to start? Come join the SOAR Community of ClickUp nerds and people that simply love repeatable systems they can automate. Sign in today and lift your business to new heights! 

Business AI Tool 4: Magai.co

There are a lot of AI tools out there, but Magai is way different from what you already use. For starters, it offers multiple image and text AI models with different personalities and styles. This means you can choose the AI that best fits your needs and preferences, rather than being stuck with a one-size-fits-all solution.

You know, we actually just recently did a Boss Your Business Podcast episode with Magai.co’s founder and CEO, Dustin Stout. If you’re intrigued as to how Magai came about, how all of this was built and how you potentially can build a SaaS using this tool, check out the full episode here: Building Magai: From Consulting to Digital Products and the Future of AI with Dustin Stout

Just think about it, Magai is more cost-effective than other AI tools on the market because why pay for multiple individual AI tools when you can get 4 image AIs and 10 text AIs for the same price? Right?

  • Generating High-Quality Content: One of the most impressive features of Mag.ai is its ability to generate high-quality content. Whether you need a new logo, blog post, or social media caption, Magai is not just some generic tool that you will use once and never touch again. In the right approach, you can think of it as your personal team of experts. 

    Whether you need a social media expert, a marketing expert, or a copywriting expert, Magai can be your all in one powerhouse. And when you talk to Magai, don’t be afraid to ask questions or seek suggestions to get the most out of your conversation.

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For example, we recently used Magai to create a new logo for our podcast. Instead of settling for a generic dude icon, we were able to generate a custom logo that perfectly represents our brand which is the boss lady in her chair with heels. And the best part? It only took a few minutes and a few prompts to get the perfect result.

  • Sounding Board: Another great way to use Magai is as a sounding board. Whether you’re brainstorming, dumping ideas for a new project or trying to solve a problem, Mag.ai can give you options to think through and come up with creative solutions. 

PRO TIP: Open Magai.co on your phone. You can use the voice dictation function if you’re like me who sucks at typing. Convenient right? Interesting thing to add is that what me and my clients noticed is when you use the voice function, it also reflects your persona way better than when you type, delivering you way better results.

By the way, there is a great deal I got you from Magai.co and yes, it’s an affiliate link, but I’ve literally been using Mag.ai for almost a year now. And honestly? I’m never going back to paying another AI again!

Business AI Tool 5: ChatbotBuilder.ai

Assuming that you love the idea of chat marketing just as much as I do but have been disappointed with the lack of innovation and excitement in the space, that’s all about to change with this tool. My good friend, Kelly Noble Mirabella, THE QUEEN OF CHATBOTS, has been testing, making tutorials and will be building our chatbot around Q2 using this tool – Chatbot Builder AI.

This is the only tool that directly integrates with ChatGPT. It also allows you to build bots for your chats, not just limited to Meta. That means you can build bots that can answer questions, provide customer support, and even reply to comments in different languages.

For funsies, you can also use Snoop Dog in your website chat. Yes, you can actually do that with other celebrity figures too.

With ChatbotBuilder.ai’s integration with ChatGPT and other tools, you can automate and systemize your customer support and comment reply, while still providing excellent customer service! Furthermore, you can add some personality and excitement to your chat marketing with its built in features too.


At the end of the day, staying ahead in today’s fast-paced world of technology requires embracing AI tools that can create repeatable systems and enhance productivity. We don’t have to fight these changes because we can literally use these tools as stepping stones for building our business!

From Fireflies AI that’s an excellent tool for coaches and consultants, offering transcription, data extraction, and actionable tasks from call recordings to Canva’s AI features allow users to create professional-quality visuals and graphics with ease. 

All while ClickUp Brain helping us prioritize tasks and extract action items from complex information and also Magai.co offering multiple image and text AI models for generating high-quality content and acting as a sounding board.

Lastly, having ChatbotBuilder.ai that integrates with ChatGPT for building bots that can automate customer support, reply to comments, and even use celebrity personas. 

By utilizing these top 5 AI business tools, entrepreneurs whether a newbie or an oldie can turn their business around and pave their way through with quality service every time!

Episode 174 – Transcript + Timestamps

The Top 5 AI Tools You Didn’t Know You Needed in Your Business – 2024 Update 

Unique AI Tools You Need In Your Business

[00:00:00] Yvonne Heimann: In a world where technology evolves at the speed of light, keeping our business ahead of the curve isn’t just an option, it’s a necessity. What if I told you that the secret to not just surviving but thriving in this digital age lies In the tool you might not even know yet exists. I’m Yvonne Heimann, and today, I am not just going to unveil one, but five AI tools that are going to revolutionize how you do business in 2024. And I’m not just talking about any tools and any stuff that’s been being pushed out there. These are hidden gems, the game changers, the ones that will take your business operations from good to mind blowing efficient.

[00:00:44] At the end of this video I have a special bonus for you. Something that will not only complement these AI tools, but take your business efficiency and growth possibilities to a level you didn’t think was possible. Now many of us [00:01:00] have dabbled with AI’s, played with AI’s, done with AI’s, and I don’t wanna do make this another just AI video. I’ve seen so many AI tutorials that are regurgitating the same things over and over and over and over again. So many free and paid ebooks.

[00:01:18] Do you really think that’s all there is? That’s all that AI has us to offer? I wanna change that today. So let’s really put AI to work and hit that like button if you are ready to make the most out of AI and elevate your business today.

Fireflies AI: Perfect Call Roundups And Better CRM Integrations

[00:01:35] AI tool number 1. And if you are a coach or consultant, this is an AI tool you have to have in your business in 2024.

[00:01:44] Fireflies AI. Now Fireflies AI is an AI driven platform that records your Zoom, Microsoft Teams, Google Meet, Webex, RingCentral, AirCall, and others. And no, don’t tell me, oh, you’re just another phone call recorder thingy. Who needs that?

[00:01:59] [00:02:00] I got 1 for free. Yes. Fireflies AI does the whole transcription, data extractions and all the things. But it takes your call recordings to the next level and actually makes them actionable without you spending hours of turning things into tasks. So let me show you.

[00:02:19] Now yes, as I told you, Fireflies does the same thing. You got the video recording, you can do sound bites, you can do all kinds of stuff. It automatically already generates action items as you can see right here, your outline, as well as general notes. Now just with this standard right here, you have a perfect roundup for your client’s call that you can hand off and you look so fancy haven’t taken notes in the call while you were totally present with that client.

[00:02:52] That is number 1, number 2, Fireflies integrates directly with your CRM, with [00:03:00] your HubSpot. As you can see, there is Salesforce in here somewhere. There’s a lot of direct Integration into your CRM, which means your calls will automatically be linked in your CRM. That’s cool.

[00:03:13] That’s just another record right? Now, how do we make this actionable? Simple. You can connect Fireflies to your ClickUp setup. As you can see right here, you can have a specific space.

[00:03:24] I recommend having a catch all, meaning these are all the calls. This is all the stuff that is coming in and you sort it out from there. So select the location. Do you want to automatically create AI Assistant tasks for new action items? Duh.

[00:03:42] You already pull out the action items. Yes. Add them as a task to it, as well as create tasks using the topic tracker. Now in the settings, you can take topics and specific words where, for example, when I say make dot com automation, I can have that as a topic and [00:04:00] automatically it adds a task to it based when I mentioned to create a make dot com automation. That means now suddenly all of your calls are actionable and you didn’t have to have somebody take call notes, you didn’t have to go through it again and note down all the action items, you didn’t need to do anything because it is all straight up natively integrated and automated using Fred, Who you, by the way, can talk to to and tell him, hey, Fred, I need this information out of this call or this information out of that call.

[00:04:34] Fred does it all for you. Now, how much time do you spend taking notes and searching for meeting action items and other tasks related to client calls. Comment below, how much manual work do you have every single time with every single call?

Canva AI: Easily Create And Elevate Your Images

[00:04:49] Now another AI tool that will make your business life so much easier in 2024 might come to a surprise to you, Canva. Canva [00:05:00] has AI, and it has quite some amazing AI that I barely ever use Photoshop anymore, because I had to use Photoshop knowing how I can manipulate images there quite easily. Now right here, really simple. This is an AI generated image. Now as you can see, there’s a whole bunch of stuff going on.

[00:05:19] I might not want it exactly this way, but it is one flat image. You can easily do a magic wrap. As you can see right now, it’s, it’s separated the background from the chick. It is that simple. Now in the original image, there wasn’t the ClickUp down here. I added that.

[00:05:39] However, you can do grab text, and Canva will grab the text it finds in the image and allows you to edit that text. And not only that, when you edit photo in here, you can do magic edit. Meaning, there was some flood staining and water staining right here on the [00:06:00] concrete between the magic edit and the magic eraser, I was able to just eliminate that black color string that was in the image and make it really nice. Being able to now use it without having to cut things out for my marketing.

[00:06:19] If you want to be even more efficient in your business make sure you subscribe. Subscribe? Subscribe down there actually, because I have more videos coming for you about amazing tools and repeatable processes you can easily automate.

ClickUp Brain: Streamlining Your Workflow Efficiently

[00:06:33] Now let’s talk about AI tool number 3 that you just simply have to have, ClickUp. If you did not know, ClickUp just rebranded their ClickUp AI.

[00:06:46] You might have known we had some general AI integration here in ClickUp that allowed us to do a couple of things now that just changed massively. We now have ClickUp brain, which [00:07:00] you can find right up here or anywhere else, there’s multiple spots in areas where these will pop up. You will have it in your task. You have it in your documents. You have it everywhere.

[00:07:08] What does ClickUp Brain do for your business in 2024? Pretty simple. Go into the everything, and i’m gonna explain in a second why you wanna be in everything for this. Go into your everything and really just start simple with help me prioritize my tasks because I know a lot of beginners in ClickUp are struggling with where all my tasks, what should I do first? Where do I need to go? What do I need to do? And here we go.

[00:07:40] ClickUp goes through everything and based up on due dates and things, lets you know what you want to prioritize. Now remember, the output is as good as the input. This was a really, really simple prompt.

[00:07:54] And I just talked about how some of these prompts are just bs because they are way [00:08:00] too simple. There is way more we can do with this. Dabble with it. How do you define prioritizing tasks? ClickUp goes by the priority flag and due dates and gives you that information.

[00:08:14] Now, if you tell it different data points of how you prioritize the task, the output is going to be different. Now right in here you can see now ClickUp brain is actually focused on a Video on a podcast episode, we are working on. And in these episodes, there is a lot of information right in here. We have a lot of custom fields. We have a lot of communication going on for our podcast. There’s a lot going on.

[00:08:45] So being able, to right here, pulling out action items out of all of the information that is in here. Look at this. It even tells me this is already done, [00:09:00] this is already done, this is already done, this still needs to be done, and this still needs to be done. Took me how long? You don’t have to dive into all of this additional information that is housed in here to get this information.

[00:09:12] Took us what? All of 5 seconds? And now it’s time for you to take action and join our community of ClickUp nerds and people that simply love repeatable systems they can automate. Come join the SOAR community and take your business to new levels.

Magai.co: Central Hub For Your AI Needs

[00:09:29] And new levels of AI that is Magai.Co. If you haven’t followed the podcast, we did an episode With the founder and CEO of Magai, how it came about and how all of this was built and how you potentially can build a SaaS too. Now on the AI, yes you need Magai period. No question about it, because why would you pay for ChatGPT when [00:10:00] you can have 4 image AI’s with different personalities and models running for the same price, you pay for 1. By the way, there is a deal for you in the description too. Yes, it’s an affiliate link, but i’ve literally been using Magai for months. I have not paid for any other AI tool anymore.

[00:10:19] What you see right here is our new podcast logo that I generated in here using DALL E actually, because we had a standard bald dude icon logo for the podcast and I didn’t like it. So I went in here and i’m like we are a female focused broadcast, I want the boss lady in her chair with heels as an icon and we got it. Not only that, Magai allows you to choose between 2 4 6 8 10 different text AI’s. Text AI means you write with it. You talk to it. And that’s exactly one of the [00:11:00] things that I see a lot of people do wrong.

[00:11:02] Don’t think about talking to an AI. Think about you are talking to your social media expert, to your YouTube expert, to your marketing expert, to your expert copywriter. I go through here and I brain dump using AI as a sounding board. Little pro tip, open it up on your phone, go to Magai.Co/new.

[00:11:23] If after you signed up, it will open it up on your phone and you can use your voice dictate to talk to it. If you suck at typing just as much as I do, type to it. Now the interesting thing that we have found too is when we, me, as well as clients of mine, when we talk to an AI, no matter if it’s run through Magai or something else, when we talk to them, it reflects our voice, our persona way better back than when we type it, pro tip right here. Secondary pro tip to generally using AI, and I hope you see the advantage of [00:12:00] using Magai right here, ask it to ask you questions. Don’t expect AI to come back and be like, hey, you forgot to tell me this and you forgot to give me this.

[00:12:10] Tell AI after every intro, please ask me any questions you might have In addition to what I already gave you or to make this this or to do that.

Chatbot Builder AI: Enhancing Simple Chatbots And Saving Your Time

[00:12:22] Now last but not least, I love me some chat marketing. However, we haven’t put any effort in it because it’s been really stagnant and boring. That now has changed. I talked with my friend Kelly Noble Mirabella, the chatbot queen, the chatbot queen.

[00:12:39] That woman, she is the queen of chatbots. And she has been testing, using, and will be building our bot coming up within Q2 probably using chatbot Builder AI. Now you can find a whole bunch of her videos in here to dive deeper on all the things that this can do. Chatbot builder [00:13:00] is the only tool, the only chatbot tool that directly integrates with chat GPT, which means you now can build bots in your chats, not limited to Meta. So the integrations that Chatbot builder allows you with your AI doing customer support, doing comments reply.

[00:13:21] There are so many use cases of replying to Facebook comments in different languages on answering questions or right here, as you can see, have Snoop Dogg in your website chat. Yes, you can do this too. “Sorry, I’m here to assist you with questions related to ChatGPT builder. How can I help you with that today?”

[00:13:40] I wanna talk to Snoop. So let’s ask Snoop about AI. “You heard about that new new, right? The Chatbot builder. AI dev team just dropped a whole gang of new integrations”. You can build this for your business.

[00:13:54] Chatbot Builder integrates with ChatGPt as well as a voice AI [00:14:00] and a lot of other tools to allow you to automate and systemize your customer support and comment reply and so much more. Imagine the time you are saving yourself, integrating this in your business. This is your way to grow your business in 2024 using AI. And then, you know, we don’t just do trainings here. We also have a podcast where I interview successful entrepreneurs, how they run their business, the struggles they came through, the mindset shifts they had to go through and evolve and grow into.

[00:14:41] So make sure you subscribe to the podcast too, because I really wanna see you. And don’t forget to subscribe so I see you in the next video.


00:00 | Unique AI Tools You Need In Your Business

01:35 | Fireflies AI: Perfect Call Roundups And Better CRM Integrations

04:49 | Canva AI: Easily Create And Elevate Your Images

06:33 | ClickUp Brain: Streamlining Your Workflow Efficiently   

09:29 | Magai.co: Central Hub For Your AI Needs 

12:22 | Chatbot Builder AI: Enhancing Simple Chatbots And Saving Your Time

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